COA Online Form
3 FAQ
[Click here for a printable (PDF) version
of this page]
1. How do I file a supplement
or make an addition?
2. How do I change the conference
assigned to a Form 3?
3. How do I obtain a signature
for the online Form 3?
4. Do I still need to file
hard copies with my conference commissioner?
5. How do I submit the online
Form 3 to my conference commissioner?
6. Why is the COA receiving
our Form 3 reports this year?
7. What do the small numerals
in the Form 3 list window mean?
8. What if I submitted my
Form 3 for a second time (Final/end of season
submit) on accident?
9. What do I do if I forget
my password?
10. How can I get help
to an issue not addressed on this page?
1. How do I file
a supplement or make an addition?
To make a change to an existing Form 3,
simply add a student or edit a student's
information, just as you did when you created
the form. When you make a change, you will
only need to click "save", and the change
will appear on your Form 3, your change
log and in your conference commissioner's
online admin section. You should not click
the "Submit" button again. You only use
the "Submit" button twice; at the beginning
and the end of the season.
Please note: If you look in the "Current
Form 3's" window on the left-hand side,
you'll see a small symbol before the form
name. If you look below the symbol, you'll
see a legend that explains what each symbol
means. A "0" means the form has not been
submitted, a "1" means the form has been
submitted for the first time, a "2" means
the commissioner has reviewed the form,
etc.
A "2" will not appear until your conference
commissioner has entered his/her conference
admin section and approved your original
submission. You will not be able to add
(supplements) until a "2" appears. You may
need to contact your commissioner to let
him/her know that you need to make additions.
2. How do I change
the conference assigned to a Form 3?
There are two ways to change the conference
assigned to a particular Form 3.
Method 1: When you create a Form 3, you
choose three fields; the year, the sport
and the conference. If you do not choose
a conference, the Form will be created and
assigned to your school's primary conference.
Method 2: You can also change the conference
by using the "Edit Form 3" function. At
the top of the form, click the conference
name. A small new window will appear. This
window will allow you to select a different
conference. Select the appropriate conference
from the drop-down menu and click "save".
Please note: Even if you have already
submitted your Form 3 to the wrong conference,
you can use Method 2 (above) to change which
conference the Form is assigned to, and
the Form will be re-directed to the appropriate
conference commissioner. You DO NOT need
to resubmit the form for the change to take
place.
3. How do I obtain
a signature for the online Form 3?
Signatures are not required when filing
online. By logging-in with a username and
password, you are acknowledging that you
have the authority to submit this data on
behalf of your college athletic department.
4. Do I still need
to file hard copies with my conference commissioner?
This is a decision to be made by your conference
commissioner. Some conferences are requiring
hard-copy Form 3's in addition to the online
version to allow time for eligibility personnel
to learn the new online system. Please contact
your conference commissioner for more information.
5. How do I submit
the online Form 3 to my conference commissioner?
When using the "Edit Form 3" function, scroll
down until you see a gray button that reads
"Submit to Commissioner for Initial Verification".
6. Why is the COA
receiving our Form 3 reports this year?
The COA is not receiving your Form 3 reports.
The COA has established this online system
based on input and feedback from athletic
directors, eligibility personnel and conference
commissioners. It is designed to serve as
a state-wide database for community college
athlete eligibility, and will one day replace
the need for tracers. The information you
submit online is sent to your conference
commissioner, which he/she review via an
online administrative system.
7. What do the small
numerals in the Form 3 list window mean?
If you look in the "Current Form 3's" window
on the left-hand side, you'll see a small
symbol before the form name. If you look
below the symbol, you'll see a legend that
explains what each symbol means. A "0" means
the form has not been submitted, a "1" means
the form has been submitted for the first
time, a "2" means the commissioner has reviewed
the form, etc.
A "2" will not appear until your conference
commissioner has entered his/her conference
admin section and approved your original
submission. You will not be able to add
(supplements) until a "2" appears. You may
need to contact your commissioner to let
him/her know that you need to make additions.
8. What if I submitted
my Form 3 for a second time (Final/end of
season submit) on accident?
Send an email to
info@coasports.org
listing your school, conference and sport.
9. What do I do if
I forget my password?
Send an email to
info@coasports.org.
Be sure to include a daytime phone number
(within your athletic department) for verification
purposes.
10. How can I get
help to an issue not addressed on this page?
Send an email to
info@coasports.org
or call the COA at 916.444.1600.
Also, be sure to review the Online Form
3 Tutorial document, which provides an introduction
and visual "walkthrough" of the COA Online
Form 3 system.
